How to manage remote locations and multi-currency businesses effectively

If your business is already operating across multiple locations — or even across borders — you’ll know that growth comes with a unique set of challenges.

What once worked for a single office or region often doesn’t scale when you’re dealing with distributed teams, multiple sets of financial data, and transactions in more than one currency. Common pain points usually include:

  • Struggling to consolidate reports from various locations.
  • Issues with reporting accurately across multiple segments, i.e. divisions, sites and countries.
  • Delays in getting accurate, real-time insights because systems aren’t connected.
  • The administrative burden of dealing with multi-currency invoicing and reconciliation.
  • Maintaining compliance with local tax and payroll requirements in each location.

The good news? These aren’t challenges you need to solve manually. The right systems can make all the difference in creating a single version of the truth, no matter where your teams or customers are based.

With the right Sage solution in place, you can:

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➡️ Streamline multi-currency management
Issue invoices, process payments, and consolidate accounts with confidence.

 

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➡️ Unify your reporting
Gain a clear, centralised view of performance across every division, site, region and country.

 

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➡️ Enable remote work
Give your teams secure access to the financial data they need, wherever they are.

 

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➡️ Reduce risk
Stay automatically aligned with local compliance requirements.

 

We help businesses like yours choose and implement the right solution for their unique business needs — whether that’s the scalability of Sage 300cloud or the flexibility of Sage 200 Evolution.

Talk to us today about how we can help you better manage your multi-location business.

Get in touch: info@mrbm.co.za  /  031 818 9030.

Avoid Penalties with Sage Pastel Payroll

Avoid SARS Penalties the Smart Way – with Sage Pastel Payroll Software

Late submissions, missed deadlines, or small errors in payroll can result in unnecessary expenses.

But the good news is, Sage Pastel Payroll allows for easy and efficient processing of your payroll to ensure timeous payments.

Here’s how:

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➡️ Automate calculations
PAYE, UIF, SDL and other deductions are calculated automatically, reducing the risk of human error.

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➡️ Generate accurate reports
Easily create statutory reports (EMP201, EMP501, IRP5/IT3a) to meet SARS requirements.

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➡️ Stay legislation-ready
Sage keeps their products in line with South African legislation so stay up to date with simple updates and legislative releases.

Want help setting this up?

MRBM will support in making sure your payroll is accurate, compliant and stress-free.

Get in touch: info@mrbm.co.za  /  031 818 9030.

5 Signs it’s Time to Move from Spreadsheets to the Cloud

Ready to Grow? Here’s Why Excel May Be Holding You Back

Spreadsheets are a great starting point for small businesses — flexible, familiar, and inexpensive.

But as your business grows, managing finances becomes more complex. What once served as a quick manual solution soon turns into a time-consuming, error-prone, and risky process.

Here are 5 signs that it’s time to consider moving to cloud accounting:

➡️ 1. Errors are costing you time and money
Even the smallest slip in a formula or a copy-paste mistake can ripple through your entire financial picture. If you’re spending hours double-checking numbers, a cloud system that automates data entry and reconciliations can eliminate that risk.

➡️ 2. Collaboration is a constant headache
How many versions of that “final spreadsheet” exist in your inbox? Cloud accounting provides a single source of truth, with real-time access for you, your finance team, and even your external accountants. No more chasing down the latest file.

➡️ 3. Reporting takes too long
If generating management reports, VAT returns, or cash flow forecasts means pulling data from multiple sheets and manually compiling them, it’s slowing you down. Cloud accounting software generates accurate reports instantly — giving you more time to act on the numbers instead of preparing them.

➡️ 4. Security is a concern
Spreadsheets stored on desktops or emailed between staff are vulnerable to data loss, manipulation, corruption, or even malware. With cloud accounting, your financial data is encrypted, backed up, and protected — so you can focus on business, not IT risks.

➡️ 5. You need flexibility and scalability
In today’s world, you need to access your financial data from anywhere, on any device. Cloud accounting isn’t just convenient; it scales with your business, letting you add users, integrate apps, and handle growing complexity without adding manual admin.

Spreadsheets are powerful tools, but they weren’t designed to run a growing business’s finances. Cloud accounting gives you automation, security, and insights that help you stay ahead.

Ready to move beyond spreadsheets?

Get in touch: info@mrbm.co.za  /  031 818 9030.

Save R1800 on Accounting & Payroll Software Plus 10% off Flex

Only 3 weeks left!

R1800 discount on:
🎁 Sage Pastel Payroll
🎁 Sage 50cloud Pastel Partner
🎁 Sage Business Cloud Accounting

10% discount on:
🎁 Sage 50cloud Pastel Partner (on new Flex annual packages)

Valid until 30 September 2025. T’s and C’s apply.

➡️ Save R1800 on Pastel & Cloud Accounting

Sign up for Sage 50cloud Pastel Partner or Sage Business Cloud Accounting before the end of September and save R1800 (equivalent to 2 hours of free setup/support). Our experienced team are ready to help you get started with ease.

Upgrading from a previous Sage solution? No problem – the labour fee is on the house.

Not sure which product is right for you? Here’s a quick tip:

  • Sage 50cloud Pastel Partner is ideal (and more cost-effective) for SMB’s managing multiple companies with complexed accounting needs.

  • Sage Business Cloud Accounting is better suited for less complex SMB accounting needs, especially if you’re looking for a fully cloud-based solution.

We’ve broken it down in our side-by-side comparison – read it here.

➡️ Save R1800 on Pastel Payroll

Whether you’re managing payroll across multiple entities, preparing for SARS submissions, or setting up a new system, Sage Pastel Payroll is a trusted, in-house solution that’s been supporting South African businesses for years.

With MRBM by your side, you get more than just the software — you get expert guidance from a team that’s worked with Pastel Payroll since the beginning. We know the product inside out and ensure it’s configured to suit your exact business needs.

Until the end of the month we’re offering R1800 discount (equivalent to 2 hours free setup/support) — making it even easier to get started with confidence.

Top reasons to choose Pastel Payroll with MRBM?

  • Multiple Entities:  Handle payroll for more than one company from one system.

  • Set It Up Right: Our experienced team have years of hands-on experience and configure your Pastel Payroll system correctly from the start.

  • Simplify SARS Submissions: Whether it’s bi-annual or year-end reporting, Pastel Payroll helps you prepare and import the necessary files with ease.

➡️ Save 10% on Flex Packages

Sign up for a new Sage 50cloud Pastel Partner annual Flex package and save 10% for the year.

What is Flex?

All the features available on Sage 50cloud Pastel are available to you with easy-to-pay monthly instalments. This subscription-based accounting solution is designed to simplify your accounting processes and keep your finances on track.

Don’t miss out — Save now before Sage’s price increase next month!

Get in touch: info@mrbm.co.za  /  031 818 9030.

Save R1800 on Pastel & Cloud Accounting – Ends 30 Sept!

Limited time offer for small-medium sized businesses!

Sign up for Sage 50cloud Pastel Partner or Sage Business Cloud Accounting before the end of September and save R1800 (equivalent to 2 hours of free setup/support). Our experienced team are ready to help you get started with ease.

Upgrading from a previous Sage solution? No problem – the labour fee is on the house.

Not sure which product is right for you? Here’s a quick tip:

✅  Sage 50cloud Pastel Partner is ideal (and more cost-effective) for SMB’s managing multiple companies with complexed accounting needs.

✅  Sage Business Cloud Accounting is better suited for less complex SMB accounting needs, especially if you’re looking for a fully cloud-based solution.

 

We’ve broken it down in our side-by-side comparison – read it here.

 

Don’t miss out – Take advantage of this offer and save!
Offer valid until 30 September 2025. T’s and C’s apply.

Get in touch: info@mrbm.co.za  /  031 818 9030.

Save R1800 on Pastel Payroll – Limited Time Offer!

Switch to Pastel Payroll and Save

Whether you’re managing payroll across multiple entities, preparing for SARS submissions, or setting up a new system, Sage Pastel Payroll is a trusted, in-house solution that’s been supporting South African businesses for years.

With MRBM by your side, you get more than just the software — you get expert guidance from a team that’s worked with Pastel Payroll since the beginning. We know the product inside out and ensure it’s configured to suit your exact business needs.

And for a limited time, we’re offering R1800 discount (equivalent to 2 hours free setup/support) before 30 September — making it even easier to get started with confidence.

Top reasons to choose Pastel Payroll with MRBM?

✅ MULTIPLE ENTITIES
Handle payroll for more than one company from one system — no need for separate setups or duplicate work.

✅ SET IT UP RIGHT
That’s where our experienced team comes in. With deep product knowledge and years of hands-on experience, we’ll configure your Pastel Payroll system correctly from the start — tailored to your exact company setup and needs.

We don’t just install and go — we train you on your actual payroll environment, so you and your team feel confident using the system from day one. Avoid errors, save time, and get it right the first time with MRBM.

✅ SIMPLIFY SARS SUBMISSIONS
Whether it’s bi-annual or year-end reporting, Pastel Payroll helps you prepare and import the necessary files with ease. Starting mid-tax year? No problem — year-to-date figures are easy to capture.

 

Save Now!

Let our team help you implement or optimise Pastel Payroll to match your business. Don’t wait — this offer is only available until 30 September 2025.
T’s and C’s apply.

Get in touch: info@mrbm.co.za  /  031 818 9030.

Build a Stronger Business with the Good to Great Framework

At MRBM, we’re always looking for simple, powerful ways to help business owners build companies that last.

One book that consistently delivers is Good to Great by Jim Collins—a classic study on what separates average companies from exceptional ones.

Here’s a quick summary of the 7 key principles great companies follow—and how you can apply them in your own business:

✅ 1. LEADERSHIP
Level 5 Leadership: Humble, determined leaders build enduring success by putting the company first.
→ For SMBs: Lead with purpose. Focus on legacy, not ego.

✅ 2. HIRING
First Who, Then What: Start with the right people, then decide on strategy.
→ Hire for attitude and values—skills can be trained.

✅ 3. TRUTH
Confront the Brutal Facts: Face tough truths head-on, but never lose faith.
→ Use data, not hope, to make decisions.

✅ 4. VISION
The Hedgehog Concept: Great businesses focus on the overlap between:
    ✓ What you do best
    ✓ What drives profit
    ✓ What you’re passionate about
→ Define your niche and double down on it.

✅ 5. DISCIPLINE
Culture of Discipline: People take ownership and stay focused—without micromanagement.
→ Set clear goals. Empower your team. Stick to the plan.

✅ 6. TECHNOLOGY
Technology Accelerators: Technology supports momentum—it doesn’t create it.
→ Only invest in systems (automation, analytics) that scale your strengths—like Sage.

✅ 7. MOMENTUM
The Flywheel Effect: Greatness comes from consistent, compounding effort.
→ Avoid quick fixes. Focus on small wins, repeated daily.

 

“Good to Great is not a business theory. It’s a disciplined way of life.”
— Jim Collins

Want to explore how these principles apply to your business?
Whether it’s aligning your team, improving financial systems, or choosing the right tools—MRBM is here to help you focus, simplify, and scale. Let’s chat about where you are and where you want to go.

 

Get in touch: info@mrbm.co.za  /  031 818 9030.

20% Discount on scoping for Sage 200 & 300cloud

Thinking about upgrading to Sage 200 Evolution or Sage 300cloud Accounting?

Before any successful migration, it’s important to understand exactly what your business needs — and how your current setup compares to what Sage 200 or 300cloud can offer.

That’s where our scoping process comes in.

To help you get started, we’re offering 20% discount on scoping with one of our experienced consultants. In this session, we’ll:

✅ Review your current accounting processes, pain points and future system requirements.

✅ Align redefined business processes to Sage 200 Evolution or 300cloud.

✅ Map out next steps for a successful migration with a detailed project plan and budget.

Whether you’re exploring your options or ready to move, this is the ideal first step. We look forward to helping you transition smoothly and make the most of your new Sage solution.

Book your discounted scoping session now!

info@mrbm.co.za  /  031 818 9030.

Offer valid until 31 September 2025. T’s and C’s apply.

Easy Checklist for Payroll and HR Compliance

Tips to avoid penalties and stay compliant.

Payroll and HR compliance involves more than just paying salaries. From contracts and tax submissions to leave policies and employee records — it all adds up.

Use this checklist to ensure you’re meeting your obligations and protecting your business.  Or outsource to MRBM and our experts will handle it for you!

✅ 1. Company & Employee Registration 

  • Ensure employment contracts comply with the BCEA
  • Collect and verify employee ID documents, tax numbers, and bank details
  • Submit IRP5/IT3(a) certificates annually
  • Register foreign workers with the Department of Home Affairs, if applicable

✅ 2. Statutory Deductions & Contributions

  • Calculate PAYE correctly and deduct monthly
  • Submit SDL (1% of total payroll) if annual payroll > R500,000
  • Deduct and contribute UIF (1% employer + 1% employee)
  • Process retirement fund contributions (if part of the package)
  • Include medical aid contributions (if applicable)
  • Correctly apply fringe benefits tax (e.g., company car, housing)

✅ 3. Monthly & Annual SARS Submissions

  • Submit EMP201 returns by the 7th of each month
  • Make SARS payments timeously
  • File EMP501 reconciliations in Feb and Aug
  • Issue IRP5s after annual reconciliation
  • Submit COIDA Return of Earnings (ROE) annually

✅ 4. Record Keeping (BCEA Requirement: keep for 3 years)

  • Employee details, contracts, and payslips
  • Payroll reports, attendance, and leave records
  • Bonus structures and salary adjustments
  • Disciplinary actions and termination documents

✅ 5. Labour Law Compliance

  • Align contracts with BCEA, LRA, and EEA
  • Provide written particulars of employment
  • Implement leave and grievance procedures
  • Meet Employment Equity requirements (if applicable)
  • Appoint Health & Safety reps (20+ employees)
  • Display mandatory labour law posters visibly 

✅ 6. Terminations & Retrenchments

  • Provide UI-19 and separation documents
  • Pay outstanding remuneration correctly
  • Submit final EMP201 and update payroll records
  • Follow fair procedures as per LRA
  • Comply with section 189 for retrenchments

✅ 7. Optional but Recommended

  • Use compliant payroll software, like Sage
  • Conduct regular internal audits
  • Stay informed on updates to BCEA, SARS, UIF & COIDA
  • Get advice from an employer organisation or HR expert

 

Need help with Payroll or HR compliance? Get in touch: info@mrbm.co.za  /  031 818 9030.

If you’d prefer hands-on support, our Payroll Bureau and HR Consulting services will take care of everything for you.

Choose the Right Sage Accounting Solution for You

At MRBM, we know that as your business evolves, so do your software needs.

Two of Sage’s most trusted accounting solutions—Sage Pastel Partner and Sage Business Cloud Accounting—offer different strengths. Understanding which one suits your business today (and tomorrow) can help you stay efficient, compliant, and in control.

Here’s a comparison to guide your decision, plus some insight into when it might make sense to move from one to the other:

SAGE 50CLOUD PASTEL PARTNER

Ideal for: Established businesses that require a more customised setup and additional features.

SAGE BUSINESS CLOUD ACCOUNTING

Ideal for: Less complexed, agile businesses that value simplicity, flexibility, and anytime access.

✅ Installed desktop software (remote access possible with additional setup)✅ Cloud-based: log in anytime, from anywhere
✅ Advanced reporting, batch processing, and deep customisation✅ User-friendly interface, even for non-accountants
✅ Supports multi-user, multi-company, and multi-currency environments✅ Includes bank feeds, invoicing, quotes, VAT submissions, and reports
✅ Works well for businesses that need detailed control and structured processes✅ Makes it easy to work with your accountant in real time, from anywhere
✅ Requires manual software updates and regular backups✅ Always up to date — no installation or manual backups required

You might move across to Business Cloud Accounting if:

You might move across to Pastel Partner if:

➡️ Your team needs easy, remote access from anywhere➡️ Your business has grown and needs more advanced features, like Sage Intelligence (business intelligence reporting)
➡️ You want to remove the need for servers or remote desktop setups➡️ You require detailed, customisable reports and financial tools
➡️ You prefer a user-friendly interface with less complexity➡️ You work with multiple companies or currencies
➡️ You’d benefit from real-time data, automatic backups, and updates➡️ You have the IT setup to manage desktop-based software

Unsure which option is right for you?

Whether you’re moving to the cloud or looking for more robust features, we’ll guide you through the options and recommend the best fit for your business.

Get in touch: info@mrbm.co.za  /  031 818 9030.