Tag Archive for: HR compliance

Easy Checklist for Payroll and HR Compliance

Tips to avoid penalties and stay compliant.

Payroll and HR compliance involves more than just paying salaries. From contracts and tax submissions to leave policies and employee records — it all adds up.

Use this checklist to ensure you’re meeting your obligations and protecting your business.  Or outsource to MRBM and our experts will handle it for you!

✅ 1. Company & Employee Registration 

  • Ensure employment contracts comply with the BCEA
  • Collect and verify employee ID documents, tax numbers, and bank details
  • Submit IRP5/IT3(a) certificates annually
  • Register foreign workers with the Department of Home Affairs, if applicable

✅ 2. Statutory Deductions & Contributions

  • Calculate PAYE correctly and deduct monthly
  • Submit SDL (1% of total payroll) if annual payroll > R500,000
  • Deduct and contribute UIF (1% employer + 1% employee)
  • Process retirement fund contributions (if part of the package)
  • Include medical aid contributions (if applicable)
  • Correctly apply fringe benefits tax (e.g., company car, housing)

✅ 3. Monthly & Annual SARS Submissions

  • Submit EMP201 returns by the 7th of each month
  • Make SARS payments timeously
  • File EMP501 reconciliations in Feb and Aug
  • Issue IRP5s after annual reconciliation
  • Submit COIDA Return of Earnings (ROE) annually

✅ 4. Record Keeping (BCEA Requirement: keep for 3 years)

  • Employee details, contracts, and payslips
  • Payroll reports, attendance, and leave records
  • Bonus structures and salary adjustments
  • Disciplinary actions and termination documents

✅ 5. Labour Law Compliance

  • Align contracts with BCEA, LRA, and EEA
  • Provide written particulars of employment
  • Implement leave and grievance procedures
  • Meet Employment Equity requirements (if applicable)
  • Appoint Health & Safety reps (20+ employees)
  • Display mandatory labour law posters visibly 

✅ 6. Terminations & Retrenchments

  • Provide UI-19 and separation documents
  • Pay outstanding remuneration correctly
  • Submit final EMP201 and update payroll records
  • Follow fair procedures as per LRA
  • Comply with section 189 for retrenchments

✅ 7. Optional but Recommended

  • Use compliant payroll software, like Sage
  • Conduct regular internal audits
  • Stay informed on updates to BCEA, SARS, UIF & COIDA
  • Get advice from an employer organisation or HR expert

 

Need help with Payroll or HR compliance? Get in touch: info@mrbm.co.za  /  031 818 9030.

If you’d prefer hands-on support, our Payroll Bureau and HR Consulting services will take care of everything for you.

Hassle-Free HR Support + Upcoming EE Training

Is it time to streamline your HR, employee relations, and compliance processes? 

MRBM offers a professional, outsourced HR solution tailored to your business needs—saving you time, reducing risk, and improving workplace efficiency. From recruitment and performance management to disciplinary support and labour law compliance, we’ve got you covered. 

✅  Why outsource your HR?

  • Stay compliant with labour legislation

  • Improve employee performance and development

  • Reduce legal risks

  • Lower overhead costs

  • Boost workplace efficiency

  • Free up time to focus on your core business

UPCOMING TRAINING:
✅  Employment Equity Amendment Act (EEA) 

Did you know that the new Employment Equity Amendment Act came into effect on 1 Jan 2025? 
Join our one-day online training on 13 May 2025 to ensure your business is compliant. We’ll cover:

  • The key amendments to the Act and their implications for your business.

  • How to implement sector-specific numerical targets.

  • Practical guidance on updating your Employment Equity Plans.

  • Strategies to ensure compliance and avoid penalties.

Get in touch to learn more or book your spot.

info@mrbm.co.za  /  031 818 9030.

The outsourced solution to your HR requirements

Did you know that MRBM’s own expert team offers comprehensive support in HR management, employee relations, training, and professional development?

With extensive experience working with businesses of all sizes across various industries, both locally and internationally, we provide tailored services to meet your unique needs.

Our offerings include:  

End-to-end Employee Life Cycle

  • Job/competency profiling

  • Employee onboarding

  • HR policies and procedures

  • Employee training and development

  • Employee discipline

  • Change management

Specialist Services

  • Specialist training services (needs analysis, material development)

  • Labour relations consulting

  • CCMA representation

  • HRIS

Retainer Services

  • HR Administration outsourcing

HR Audit

Comprehensive audit of Human Resources function, including:

  • Policies and Procedures

  • Talent Sourcing and Management

  • Learning and Development

  • Employment Relations

  • Employee Wellness

  • Risk Management

  • Employee Performance

Third Party Services

  • Psychometric assessments

  • Executive headhunting

  • Coaching and mentoring

  • B-BBEE scorecard optimisation

Training Programmes

  • Investigating a Disciplinary Incident, Preparing and

  • Leading Evidence at a Disciplinary Enquiry (2 days)

  • Chairing Disciplinary Enquiries (2 days)

  • Misconduct and Discipline (1 day)

  • Managing Poor Performance and Incapacity (1 day)

    We also offer a number of accredited training programmes in collaboration with a third party, including:

  • Competency Based Interview Skills

  • Supervisory Skills for Team Leaders

  • Project Management Fundamentals

  • Negotiating for Results

  • Problem Solving and Decision Making

 

Reach out to our HR specialists today to learn how we can assist you in enhancing your HR operations:

info@mrbm.co.za or 031 818 9030.

Reasons to outsource accounting and payroll

As a business owner, managing finances and payroll can be some of the most crucial and challenging aspects of running your organisation.

While many small businesses start by handling their accounting and payroll internally, there often comes a time when outsourcing a professional becomes essential for sustainable growth and financial health.  

Here are some top reasons to consider outsourcing these services for your business:

Complex Tax Requirements

An experienced accountant can navigate evolving tax laws, maximise deductions, and prevent costly errors in tax compliance.

Time Savings

Outsourcing accounting tasks frees up time for core business activities, facilitating business growth and customer service.

Financial Planning and Analysis

Accountants provide insights into cash flow, profitability, and financial trends, aiding informed decision-making and strategic planning.

Compliance and Regulation

Accountants ensure accurate financial statements that meet legal requirements, minimising the risk of penalties or audits.

 

Business Growth Support

Accountants offer guidance on budgeting, forecasting, and financial strategies to support business expansion and secure financing.

 

Payroll Management

Outsourcing your payroll to MRBM streamlines processes, ensuring accurate payments while effectively managing tax withholdings and reporting.

 

Expertise in Accounting Software

Proficient in tools like Sage, accountants optimise software usage for real-time financial insights.

 

Risk Mitigation and Financial Advice

Accountants identify and mitigate financial risks, offering objective advice on investments and cost-saving measures for overall financial health and peace of mind.

Outsourcing your accounting and payroll may significantly enhance your business’s financial management, providing expertise, efficiency, and strategic support tailored to your business’s needs.

At MRBM Consultants, we are committed to supporting your business, whether you choose to leverage our powerful Sage accounting software independently or in collaboration with professional services.

Together, let’s navigate your business’s unique financial journey efficiently and strategically.

Get in touch for more info: info@mrbm.co.za or 031 818 9030.