Sage Accounting Year-end Specials

We are excited to be offering you the following discounts over the next two weeks:

✅ 15% off Sage 50cloud Pastel Partner accounting software
✅ 15% off Sage 200 Evolution accounting software

The discounts are applicable to all new sales and modules purchased, additional users and upgrades, pervasive client-server purchases, as well as stationery.

Sage Pastel Partner Sage 200 Evolution

Contact us for more information or to secure your special offer: info@mrbm.co.za or 031 818 9030.

Discounts are valid until 28 February 2020 for the above specified software only.

We Are Hiring: Sage 300 People Payroll Consultant

MRBM is looking for a suitable candidate to fill the role of Sage 300 People Consultant. 

The applicant must have a good understanding of the Sage 300 People modules to be implemented and know how to setup and configure the system so that the Sage 300 People functions and processes will generate the data output for businesses as required, following the mapping of the business and functional requirements.

The role will include:

✅ Consideration of clients’ migration and implementation plans that address both their tactical and strategic needs;

✅ Writing of client-specific training material (where required) to ensure the required skills transfer;

✅ Presenting of Sage 300 People training to the users of the system and verifying that the system is usable, performing according to the requirement specifics and that the business flow is complete and correct as a whole;

✅ Training clients on the Sage 300 People system to streamline business processes; and

✅ Understanding and adhering to MRBM’s Sage 300 People project implementation methodology.

Application requirements include:

✅ Sage 300 People certification;

✅ Technical certification for MS SQL;

✅ Minimum 2 years Sage 300 People Payroll installation experience;

✅ Implementation experience with various industries and knowledge of time-tested methodologies and business practices that will ensure successful implementation of payroll;

✅ Reference sites required;

✅ Experience in managing accounts and relationships for multiple clients and a good understanding of what it takes to maintain and develop the most productive relationships; and

✅ Exposure to various industries to be able to quickly understand the client, their products and their challenges in their industry.

Please email your CV to info@mrbm.co.za.

Now here: Sage 300cloud

We are pleased to announce that we have added a powerful new accounting product to our range of solutions, Sage 300cloud.

This product compliments our existing range of Sage accounting solutions with its wider variety of fully-integrated add-on modules that have been developed by ISV’s around the world.

It is suited to anyone operating a medium to large international business and looking for an extensible, powerful and customisable financial and operational business tool.

A streamlined and efficient ERP designed for business growth:

Sage 300cloud connects your entire operation with a single, integrated solution to improve efficiencies and performance.

Its powerful financial tools help you confidently manage your company’s complex finances and remain compliant with government regulations such as GAAP.

Features include full multi-currency capability, powerful bank reconciliation and tax reporting, flexible transaction processing options, powerful management of fiscal periods and informative dashboards for analytical reporting. It also has the ability to handle multiple tax types, such as VAT, GST and State Tax.

Key sectors for Sage 300cloud include:
✅ Manufacturing
✅ Service management
✅ Warehousing
✅ Logistics
✅ Distribution
✅ Customer relationship management

If you’d like to have a look at this powerful accounting solution, please don’t hesitate to get in touch: info@mrbm.co.za or 031 818 9030.

Black Friday Deals 2019

We are excited to be offering you the following discounts next week:

Sage Pastel Partner accounting software:
✅ 25% off new sales and modules purchased
✅ 20% off additional users and upgrades
✅ 15% off pervasive client – server purchases
✅ 15% off stationery

Sage Pastel Payroll software:
✅ 25% off new sales and modules purchased

Contact us for more information on these products or to secure your special offer: info@mrbm.co.za or 031 818 9030.

Discounts are valid from 27 to 29 November 2019 for the above specified software only.

Now here: Sage 300 People

As we near the end of the year as the Rugby World Champions(!) MRBM is showing no signs of slowing down just yet, but rather we are kicking things up a notch.

We are proud to have grown our team with the addition of an experienced Sage Mid-Market Payroll Sales and Team Leader, and to now be offering an innovative new solution that we are sure many of you will benefit from.

Sage 300 People SQL Payroll, HR and ESS:

✅ This powerful, highly customisable solution takes care of HR and payroll, giving you more time to take care of business.

✅ The Sage 300 People SQL system seamlessly integrates into the Sage Evolution and Sage 300 stack of products.

✅ The powerful reporting tool can schedule, filter, and sort reports, or right click on screen and export to excel, PDF, etc.

✅ It also has an online, real-time design which makes your processing easy to monitor, cutting down on errors and reducing risk, just to name a few product highlights.

If you’d like to have a look at this agile, cost-effective, innovative solution, please don’t hesitate to get in touch: info@mrbm.co.za or 031 818 9030.

Blue Jeans Breakfast 2019

On 6 June we co-hosted the Blue Jeans Breakfast with Global Z-Data and BizSmart, and we are overjoyed at the success that it was.

Our full house of guests enjoyed a morning of networking and breakfast, with an engaging discussion on Digital Transformation by our keynote speaker.  Ryan Hogarth was truly captivating and left us feeling inspired to re-look the way that we are doing business and how we are approaching the ever-changing world of technology.

Our sponsors for this event comprised Sage, Mimecast, ESET, Maxtec, Fortinet and CLOUD29.

 

Blue Jeans Breakfasts aim to bring together networking, education, collaboration and creativity in a relaxed environment.

 

We look forward to taking these conversations on innovation, business and technology further.  If you wish to make suggestions or collaborate on a future event, please do get in touch.

 

Are you ready for year-end?

Getting ready for Year End can be a daunting task, so we have compiled some checklists to help guide you through your Sage Pastel Partner Year End process.

Should you require an MRBM Consultation before Year End, please get in touch as soon as possible to make a booking.

A. PRE-YEAR END CHECKLIST

To ensure that your Year End operation is successful, you are required to first perform the following checks:

✓ 13th Period Setup: 
A financial year consist of 12 periods. Sage Pastel Accounting allows for 13 periods in a financial year. The 13th period is used to extend your financial year with one period to complete the preparation for Year End.

__________

✓ Inventory Stock Take: 
If you use inventory, it is important to do a stock take before proceeding with the Year End.

__________

✓ Foreign Currency Revaluation: 
The Foreign Currency Revaluation needs to be run before processing the Year – End you will not be able to run the revaluation after the Year End.

__________

✓ Open Batch: 
Prior to processing your Year End, you will need to update all open batches. This includes Sage Pastel POS Cash on Delivery (COD) and Sage Pastel POS On Hold documents.

__________

✓ Retained Income Account: 
The Retained Income account is a Balance Sheet account that needs to exist in Sage Pastel Partner/ Xpress for the Year – End to be processed

__________

✓ Bank Reconciliation: 
Prior to processing your Year End, you will need to make sure that all bank transactions for this year have been reconciled.

__________

✓ Data Integrity: 
The Data Integrity is run before the Year End to ensure there is no data corruption.

______________________________

B. YEAR END PROCESS

The following Year End process should be conducted on the server. This is to avoid the system crashing if attempting to work on multiple companies at the same time from different workstations.

Note: Make sure that all your batches are updated. When you view the open batches, ticks should only be under quotes sales orders and purchase orders.  You cannot clear history with any open batches.


 Backup the Company.

Do this manually to a safe place before you start.


 Create a New Company.  

Navigate to File New, copy another company, put your cursor on the current company and then tick on the New tab. Make sure that you are creating the New Company in the same drive as the Current Company, in the new company name space put the new company name.  If you are currently using LEOG2018, you will create LEOG2019 for the new company of if you are using a fix name like LEOG create last year as LEOG2018, click CREATE.

When you copy, if Pastel displays the explorer instead of the navigator, then tick on the icon four from the very right at the top, and choose navigator rather than explorer. Please note that in some cases, where the dataset is very large, you may get an error 6, overflow.This overflow just means there is too much.If that happens, copy the whole directory, through the windows explorer, and then rename the copy.


 Using 13 Periods.

If 13 periods is selected, make sure “use last period as first period” is ticked. If 12 periods is selected, make sure this is unticked.


 Run a Data Integrity.

If errors pop up, the data should be data-fixed before continuing any further.


 Run the Year End Wizard.

If there are no data errors, run the Year End Wizard and follow the steps. Choose the option to not create new company as you have done this above.


 Backup Again.

After Year End, close pastel and reopen then perform another backup.


 In the New Company:
  • Go to change delete history/clear files
  • Clear history
  • Open item history for 3 years ago
  • Delete invoice history
  • Delete serial number history (if you are using serial numbers)
  • Clear open item history – customers and suppliers
  • Delete 3+ years transactions (only available from version 12+)
  • And project tracker if you are using that
  • All Gl Accounts from 0001 to 9999
  • All suppliers Blank to ZZZZZZZZZ
  • All customers Blank to ZZZZZZZZZ
  • Confirm what you are going to do

 Backup and Rebuild.
We recommend that you conduct another backup and rebuild acchistl.dat, acchisth.dat, accoi.dat, acctrn.dat.  This will take some time to complete if you have not done it for a long time.

 Check Periods, Data Integrity.
Once the above is complete, go into setup periods and make sure the new periods are correct.  Conduct another data integrity.  We usually also take away the 13thperiod so that users do not accidentally process into period 13.

 Entering the New Year.
Make certain that you process into PERIOD ONE of the new year.

 Backup, Again.Take a backup of this before you start.

Load Shedding: Protect your data

Load Shedding is unfortunately back again and we have subsequently noticed an increase in data corruptions.

One of the reasons for this is that our computers and operating systems are not designed to support abrupt loss of power, but rather to follow their built-in processes of preparing for shutdown.  Instant loss of power can result in lost or corrupted data for certain file systems.

To ensure that your business data is well protected, we request that customers please review the Load Shedding Schedule on the Eskom website and make provisions to either shut down your equipment before the power goes off or make use of a UPS or generator to backup your power supply.

If you would like more information on how to protect your business against load shedding, please get in touch and we will explain how best to set up your equipment as well as the benefits of moving your business to the cloud.